Mandoulides Schools is seeking candidates for the role of Executive Secretary.
Responsibilities
- Managing diaries and making appointments
- Schedule and attend meetings, create agendas and take minutes
- Preparing and distributing papers and documents for meetings
- Preparing letters and other documents, such as PowerPoint presentations
- Organize and store paperwork, documents and computer-based information
- Create and maintain filing and other office systems
- Answering the phone and answering queries
- Deal with telephone and email enquiries, using an email system(e.g. Outlook)
- Liaise with staff in other departments and with external contacts
- Manage and maintain budgets and carry out invoicing
- Manipulate statistical data
- Arrange in-house and external events
- Sort and distribute incoming post and organize and send outgoing post
- Photocopying and printing
Requirements
- Higher education Degree
- At least 10 years of experience in a large company
- Excellent computer skills (MS Office, Internet) with emphasis on Excel
- Fluency in English
- Blind System typing
- Team Spirit
- Ability in multitasking with attention to detail
- Excellent communications and interpersonal skills to project a positive and professional image at all times
- Organized and flexible
Extra Credit
- Fluency in other languages (Chinese, Russian)
- Shorthand
